Inventory is wine inventory management in one live table
Every wine in the cellar is one line in a table you search, filter and sort. Arrange it by the rooms, fridges and racks you have, and open any line for its prices, its bottles and its history. The spreadsheet did one of those things, badly.
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Château Montrose2020
Château Lynch-Bages2018
Pernand-Vergelesses2021Used by 650+ restaurants, wine bars and hotels in 11 countries
The sheet answers one question. The cellar asks more
The spreadsheet
One row per wine, one number in the quantity column. Where the bottles sit, what you paid, what a glass costs, when the last case came in: none of it fits in the row, so it lives in someone’s head. Sorting it is a risk nobody takes twice.
The cellar table
One line per wine, and the line opens. Behind it sit the bottles by location, the buying and selling prices, the wine’s own history log and how it shows on each wine list. Quantity, prices and category are edited in the row itself, and the table sorts and filters without breaking.
A spreadsheet holds a list. The cellar table holds the cellar.
One at a time, the whole list at once, and off again through the till
Add a wine
Search Vinify’s wine database and pick the vintage and the bottle size, or add a custom wine of your own. The dialog takes quantity, buying price ex and inc VAT, selling price with its lock, price per glass and glass size in centiliters. Supplier, private note, style, drinking window and wine list category follow, and, when price calculator rules are set, a suggested price under the price fields.
Bring the list you have
AI wine import reads the spreadsheet, PDF invoice or photo your list lives in and proposes a wine for each line it can match. Matched wines land in the location you have open only when you confirm them. AI wine import
Let the till take sales off
Connect the till with the POS integration add-on and what sells there comes off this same table, so nobody types a sale in by hand. The POS page says what each connection does. POS integration
Search it, arrange it, open it, total it
Type a name, or narrow the table until only the right wines are left
One search box sits over the cellar. On All wines it reads the whole cellar; with a location open it reads that location and its sub-locations. The filters narrow the table, and they stack: style, grape, producer, supplier, origin, wine list category, bottle size, drinking window and your own tags, all combinable.
Filter by a specific wine list, by glass list or by Not in any wine list, and switch on Locked selling price only or Custom wines only. Active filters sit above the table as chips with a Clear all. The sorts, from latest added to wait longest, are listed below.
Style, producer and not on the list yet, together: a question the spreadsheet could not take.
Arrange the table the way the building is arranged
A location is a room, a fridge, a rack or a shelf, nested in a sidebar tree: a room holds a fridge, and the fridge holds a shelf. That is three levels, and the third is the last. Wines without a place stay in Uncategorized, so nothing drops out of the table, and a search box over the tree finds the right location by name without scrolling.
Move wines between locations, whole bottles or the centiliters left in an open one, with a Max shortcut per row, or for every row at once, when the whole shelf goes.
Louis Boillot2016Open a wine. Five tabs hold what the spreadsheet row could not
Every line opens into the wine’s own panel with the same five tabs: Pricing, Quantity and locations, History log, Wine list and Details. Pricing carries the buying price ex and inc VAT and, per price row, the bottle and glass price, the sell/buy ratio, cost and surcharge. A lock keeps a hand-set selling price where you put it. Quantity and locations shows the bottles per location and the centiliters open, where you change one location’s count or take the wine out.
Details holds vintage, bottle size, style, origin, grape, supplier, drinking window, tags and the wine’s image. A tag is created as you type and offered back on the next wine; the drinking window is set per vintage, and for a database wine Ask VinifyAI suggests one. Above the tabs sit the private note, Match wine for a custom wine the database has caught up with, and Convert to custom for the reverse.
The Wine list tab decides how the wine shows on each list; that is the wine lists page’s story.
Wine lists
France, Bordeaux, Saint-EstèpheThe numbers, when you ask for them
A Show statistics button in the table header opens six totals for the location you are on, for Uncategorized or for the whole cellar. Labels, bottles, buying value ex and inc VAT, selling value and, with the Market value add-on, market value. Hide statistics puts them away.
The cellar home reads the table for you: a Cellar value card, the counts of labels, bottles, regions and producers, and the top styles, regions and producers. Beside them sit the Drinking window card, a Stock count card, a Wine list card and a feed of the latest transactions. Each wine keeps its own History log tab of its transactions; the week’s sales summary lives in cellar history.
What the table carries
Step by step, when you are ready
The table can know what the cellar is worth
Market value is an add-on. Switch it on and the market moves into the table: the Market column, its sort and the cellar’s market value total beside its buying and selling totals fill with Liv-ex figures. On the pricing tab of each wine Liv-ex tracks, the Liv-ex average market value, lowest recorded price and last trade price sit next to the average Vinify restaurant price.
Market valueOr ask the cellar in plain words
Ask the cellar in plain words which bottles you have, and tell it when one goes out. In beta.
AI cellar chat (Beta)Three levels. A room holds a fridge, and the fridge holds a shelf; once you stand three levels deep, creating another location inside is switched off. Wines you have not placed yet wait in Uncategorized, so nothing drops out of the table.
On All wines, yes. With a location open, the search box and the table read that location and its sub-locations, so a search from the bar fridge finds the bar fridge’s wines.
Each wine carries a buying price ex and inc VAT, the VAT following the rate you set per wine style. Under that sits a table with the bottle and glass price, the sell/buy ratio, cost and surcharge, one row per selling price. A lock on the selling price keeps a hand set price out of the price calculator’s reach, and a filter in the cellar table finds every locked wine.
Yes, on the Pro plan. Beside the default price a wine takes up to four extra selling prices, each with a two character identifier and its own price, price per glass and glass size, set on the pricing tab. The app keeps them out of the pricing calculator’s reach, and on every POS except Ilglu they will not appear in the till.
With the Market value add-on, yes, for the wines Liv-ex tracks. The cellar table’s Market column and its sort fill with figures, and the statistics panel shows the cellar’s market value among its totals. For wines Liv-ex tracks, the pricing tab shows the market figures beside the average Vinify restaurant price.
The wines in your cellar, saved as Cellar.xlsx. It is the one export in the Downloads section of cellar settings, named Excel export, used for exporting cellar wines.
A count is its own feature: it starts from the numbers in the cellar table and runs location by location, and the cellar home shows the latest count on its Stock count card. Stock count is part of the Pro plan.
Put the cellar in one table Retire the spreadsheet
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Bringing a list with you? See how the import reads it