AI wine import reads the wine list you already have

Vinify scans the file and shows the first ten scanned wines under the columns it detected, so you can check that each column is labeled correctly. Wine name is the only required column; anything else you can ignore, and your labels apply to the whole file. Nothing is imported at this point, and everything is editable in the cellar afterwards.

No. Each match is a proposal from Vinify’s wine database, and you confirm every row individually, or confirm all and unconfirm the ones you disagree with. Only the rows you confirm are added, so you decide what lands. Matched wines arrive with details and images; with the Market value add-on they can carry Liv-ex market value as well.

For a few missing wines, add those rows as custom wines from the match table. For a list that is mostly not in the database, choose quick import: the whole file is added to your cellar as custom products, with the quantity defaulting to one bottle and the size to 75 cl where the file did not say, and you can match any of them to the database later from the cellar. If the scan finds nothing, Vinify says no wines were detected and you can try again with a clearer file or add wines by hand.

The app says it plainly while it works: this may take a few minutes depending on the amount of wines. You can close the dialog while the file scans; the button in the cellar header says when it is ready. Large cellars are written in batches with a progress bar, and the app asks you to stay on the screen until it finishes.

Whatever the file carried: quantity, bottle size, vintage, buying price ex and inc VAT, selling price, supplier and your note. Producer and wine name are always filled, inferred from context when the sheet never named them, and style, country and region are filled in the same way. Price per glass, wine lists and the drinking window are set per wine, from a row’s Add details while matching or afterwards in the cellar. Everything remains editable.

Yes. Open the location the delivery goes to, upload the invoice or receipt, and the wines land there after the same check and confirm flow. Vinmonopolet invoices and receipts come in as images, Vectura invoices as PDFs, and both skip the column check and go straight to the match table.

A PDF is read up to 20 pages, and an Excel workbook is read sheet by sheet. A very large file or photo can be refused; split it, or take a sharper and smaller photo, and try again.